:: Introduction

Institute Management System working with current systems and influences existing technology. Designed to automate the management process of an institute from student admission to examination management, from course management to schedule management, from human resource employment to salary management.

It centralizes the mountains of data to learning and automates routing administrative functionality. This package has education's most flexible and interactive scheduling function, thus meeting the communication and information needs of the entire Institute community in real time. And, it would be utterly simple for everyone to use.

RAVIRAJ Technologies team provide Institute Management System is a policy driven process, which requires customization as per our client's process. Our design is an easy process to understand, handle or customize the product by creating Institute specific rules.

Institute Management System is the total management system imagined: the first truly scalable Institute Management package with power to revolutionize the way the Institutes are run. The software is more than just another technology solution – it is an education system that will improve the way Institute is managed.

By using the latest technology, this Institute Management System automates an institute’s operations such Student Admission Management, Fee Management, Attendance Management, Examination Management, Human Resource Management, Time Table Management, Salary Management and Records & Profiles Management. This system is marked by number of features such as news and events, school calendar, profile search, messages, internal mail, etc.

This Institute Management System is available on both modes- Online as well as Offline. Both modes have all the modules and features.
 

With experiences of various Institutes we deliver the best processing modules with great comfort level of our customers. With a very high level of security and functional models this is the best and easy to use software for any kind of Institute.

Dashboard

• Iconic dashboard
• Innovative ‘Search bar’ enables any layman user to use the system in seconds of login
• User friendly interface and highly powerful user experienced design such that anyone with basic knowledge in computer can start using the system with minimum training
• Easy to learn and easy to master
• Steep learning curve
• Displays latest news on dashboard

Settings

• Basic education institute information can be given
• Language settings is available
• Basic configuration like country, currency, time zone, etc can be set
• Other general settings like enabling grading system as per school requirements, automatic unique ID for all the users, etc
• Managing courses and batches
• Batch transfer and graduation facility
• Managing subjects including elective subjects
• Add custom field for admission form
• Activate SMS module
• Set SMS configuration for alerts to be send to specific contact numbers for respective actions
• Send SMS to single or group users or to all
• Manage student categories

Admission

• Unique ID for all students
• Comprehensive admission form
• Multiple guardian addition facility
• Emergency contact facility available
• Previous education details can be recorded
• Customizable as per school standards
• Photo upload facility

Student details

• Normal student view facility based on batches
• Search existing and former students
• Advanced search facility to search for specific type of students based on large number of filters

Examinations

• Create different types of exams based on grades, marks etc
• Group exams if required
• Extensive Report center
• Generate report for required exams
• Statistical and Graphical view of all reports
• Automated, quick and on demand report generation
• Statistical and chart reports, a better analytical view
• GPA, CCE and CWA Evaluation methods

Manage Users

• Search for any users using the search bar
• View profile of all users based on the roles
• View/Edit users password and privileges
• Set privileges to users as per their roles
• Allows organization to set standards for different roles based on their responsibility

Human Resources

• Manage all employees from admission to exit
• Customizable admission form
• Manage entire payroll efficiently
• Customizable and robust payroll form
• Efficient leave management system available
• Authenticated payslip approval system
• One click payslip approval and reject facilities
• Normal and advanced search facility

Attendance

• Easy marking of attendance
• Note/Remarks for attendance can be given
• Different types of attendance report can be taken
• Reports can be filtered using the available filters

Finance

• Comprehensive Fee classification system
• Separate fee collection date designing system for faster finance process
• Easy analysis of fee defaulters and fee structure available
• Easy fee submission process
• Manage and Pay instant fees
• Manage entire expense and incomes
• Customize and manage different category of expense and incomes
• Different Report generation facility
• Automatic transaction facility are available
• Payslip approval system
• Manage Asset and Liabilities
• Manage Donations
• Assign Tutor to Batches

Messages

• Inbuilt messaging system
• Easy and quick way to send messages to any user in the system
• Effective communication between administration, teachers, students and parents
• Recording communications with students
• Prior information can be informed about school events, news and holidays

Timetable

• Drag and drop timetable creation design
• Alerts on subject limits per week stats
• Alerts on employee subject limits while creating timetable
• Timetable creation in advance
• Edit/Delete timetable facility available

Manage News

• Create/edit/delete news
• Search for any news using search bar
• View all news facility also available
• Add News using rich text format
• Edit/Delete news
• Published news has the facility to comment also
• Delete comment facility also available

The above modules will provide features in support of complete student and parent details, student attendance reports, mark sheets, top student reports, student certificate management, teacher and staff attendance reports, student fee reports, examination management.

Student Information Management System

Student Information Management System: Considering the time and distance limitations,  has come up with the new system.

It is a web based solution to communicate daily campus information of a student to his/her guardian/parents. With the use of this system parents will be in touch with the tutor regarding every activity of their wards. Tutors also have the facility to communicate with parents whenever they want. Parents get notify for each and every achievement. Tutors have no need to write notices in students’ diary for any complaint or reminder.

Here is the list of messages which can be sent through Student Information Management System to the guardians of the learner-

1. Holiday Messages
2. PTM Messages
3. Daily Homework Messages
4. Examination Schedule Message
5. Messages of Exam Result Declaration
6. Fee Notification Messages
7. Winter/Summer Vacation Messages
8. Students’ presence/absence Messages
9. Student’s performance Messages
10. Emergency Holiday Announcement Messages
11. Wishing Messages on any Festival or other occasion
12. Messages for different events like Annual Function, Tour/Picnic, Sports Day, etc.

• Based on Go Green concept as it reduce the use of paper.
• Saves time consumed in posting any notice or other information to the parents.
• Regular involvement of parents leads to the progress of Institute.
• Parents involvement results in all round development of their child.

:: Benefits

• Can be operated in any Operation System and minimum hardware and software requirements.

• Reports assist decision support for management to plan, implement and manage changes.

• Easy for customization with plug-in module facility.

• Runs in any browser with easy operational tools.

• Enhances end user satisfaction.

• Quick return on investment.

• Provides real time information.

• Real time campus monitoring.

• Transparency in operations.

• Online offline options

• High level security